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Bookkeeping for small UK businesses

Bookkeeping that stays under control.

Reliable weekly bookkeeping for small UK businesses, with clear monthly plans and no surprise fees.

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  • Weekly bookkeeping
  • Dedicated bookkeeper
  • Fixed monthly pricing
  • No locked-in contracts

A common worry

Bookkeeping should not be another source of uncertainty.

Many small business owners carry quiet worry about their books — not because they are careless, but because bookkeeping is easy to postpone when the day job takes over.

Receipts accumulate. Transactions go unreconciled. Your accountant starts asking questions. And before long, you are spending evenings trying to bring everything back under control.

When bookkeeping falls behind, it can also create compliance risk. Missing records, unclear transactions or late reconciliations can make it harder to prepare accurate VAT returns, accounts and tax filings when they are due.

Vookeeper takes the bookkeeping off your hands so you get to focus on running your business.

Illustration of common bookkeeping pressures and how Vookeeper helps

The Vookeeper difference

Bookkeeping designed around small businesses

Vookeeper is for business owners who want their financial records in order without the heavyweight accountancy experience and fees.

01

Weekly bookkeeping rhythm

You should not have to wait until the end of the month to find out whether your books are up to date. Under every plan, we review your bookkeeping each week and process the information available to us.

That means:

  • Transactions are dealt with more regularly
  • Missing documents are identified sooner
  • Questions are resolved while they are still fresh
  • Your records stay in better shape throughout the year
  • Your accountant receives cleaner, better-organised information

All you need to do is provide the necessary records and respond when your bookkeeper has a question.

02

A dedicated bookkeeper for you

One named bookkeeper who knows your business — not a rotating queue or anonymous inbox.

03

A predictable monthly fee

Know what your bookkeeping will cost. Our clear plans with fixed monthly fees replace hourly uncertainty.

04

Professional human oversight

Efficient online systems, backed by a real bookkeeper who takes responsibility for your records. Our bookkeepers are certified and experienced in bookkeeping. You get ongoing bookkeeping support without employing and managing an additional member of staff, and get to reach your bookkeeper directly for queries.

Plan estimator

Find the plan that fits your business.

Tell us a little about your business activity and we'll recommend the most suitable plan.

  • ✓Takes a few short steps
  • ✓No email required
  • ✓No obligation

Step 1 of 7

Roughly how many transactions do you have per month?

Include sales, purchases, expenses and transfers. A rough estimate is fine.

Monthly plans

Clear plans. Fixed monthly fees.

All plans include weekly bookkeeping and your own dedicated bookkeeper.

Essential

For sole traders, freelancers and smaller businesses with simple bookkeeping and lower transaction volumes.

£39pm

Transaction allowance of up to 50 per month

  • Weekly bookkeeping
  • Dedicated bookkeeper
  • Secure client portal
  • VAT coding where applicable
  • Management reports on request
  • Year-end handover to accountant
  • Accounting software support
  • Routine bookkeeping queries
Get started
Popular

Standard

For established small businesses with regular transactions and a more active bookkeeping workload.

£89pm

Transaction allowance of up to 150 per month

  • Weekly bookkeeping
  • Dedicated bookkeeper
  • Secure client portal
  • VAT coding where applicable
  • Management reports on request
  • Year-end handover to accountant
  • Accounting software support
  • Routine bookkeeping queries
Get started

Growth

For growing and busier businesses with higher transaction volumes, multiple accounts or more complex bookkeeping.

£149pm

Transaction allowance of up to 300 per month

  • Weekly bookkeeping
  • Dedicated bookkeeper
  • Secure client portal
  • VAT coding where applicable
  • Management reports on request
  • Year-end handover to accountant
  • Accounting software support
  • Routine bookkeeping queries
Get started

Need occasional help instead?

View hourly bookkeeping. Flexible support for businesses that do not want a monthly plan.

More than 300 transactions per month?

For busier businesses, request a custom plan for a custom monthly plan based on your transaction volume.

Add-ons

Need something extra? If you also need payroll support or have overdue bookkeeping to bring up to date, we can add that as extra to your monthly plan.

Catch-up bookkeeping

Behind on your books? We can help bring things up to date.

  • Essential£35 per outstanding month
  • Standard£85 per outstanding month
  • Growth£145 per outstanding month

Payroll

Add payroll support to any monthly bookkeeping plan.

£7 per employee per month

Getting started with Vookeeper

Get your bookkeeper in a few simple steps

An easy online setup gets your bookkeeping moving quickly and clearly.

  1. Step 1

    Select your plan

    Review our monthly plans and select the one that covers your number of monthly transactions.

  2. Step 2

    Complete onboarding

    Provide your details and set up your monthly payment online.

  3. Step 3

    Meet your bookkeeper

    We will introduce you to your dedicated bookkeeper, based in the Philippines and suited to your business reality.

  4. Step 4

    Software invite

    Invite your bookkeeper as a user to your accounting software.

And that's it! Weekly bookkeeping begins. Your bookkeeper reviews and updates your records every week and contacts you directly when information is needed.

Read more about how it works.

One secure portal

Your Vookeeper portal to connect with your bookkeeper

No scattered emails. No lost attachments. No wondering what your bookkeeper needs from you.

Vookeeper gives every client access to a simple online portal where you can send messages, upload documents, respond to bookkeeping requests and keep track of what is happening with your books.

It keeps your bookkeeping work organised in one place — so your bookkeeper has what they need, and you have a clear view of what's been requested, received and completed.

  • Secure document sharing

    Upload bank statements, invoices, receipts and other records through your portal instead of sending files across scattered email threads.

  • Clear bookkeeping requests

    See what your bookkeeper needs from you, respond to requests, and keep track of outstanding items.

  • Messages in one place

    Ask questions and keep bookkeeping conversations organised alongside the relevant client work.

Year-end handover

Your books, ready for your accountant

Year-end handover to your accountant is included in all monthly plans. The process is straightforward — your books stay in your software, clearly organised and ready to use, then your bookkeeper hands over the records so your accountant can prepare the accounts and tax return.

Bookkeeper handing over organised records to an accountant

Your software

Keep the accounting software you already use

We work in the accounting software you already use or choose. Your bookkeeper updates your records where they belong — not in a separate system you have to learn.

Our bookkeepers work with leading cloud accounting platforms, including:

  • Xero
  • QuickBooks
  • Sage
  • FreeAgent
  • FreshBooks
  • Clear Books
  • Zoho Books

Supported platforms: Xero, QuickBooks, Sage, FreeAgent, FreshBooks, Clear Books, Zoho Books

  • Straightforward setup

    During onboarding, we connect to your chosen software and arrange secure access.

  • Weekly updates in your books

    Your bookkeeper processes transactions and keeps records current in your platform.

Human support

A real person who gets to know your books

Vookeeper bookkeeper working on client records

Vookeeper is not a faceless bookkeeping platform. You will have a dedicated bookkeeper — part of our Philippines-based bookkeeping team — who becomes familiar with your business, your accounting software and the way your transactions should be handled.

Communicate directly through our portal, share records and resolve queries without unnecessary meetings or lengthy email chains. Your accountant or relevant team members can also be included where appropriate, helping everyone work from the same information.

FAQ

Questions business owners ask before getting started.

Clear answers about plans, weekly bookkeeping, scope and onboarding.

How do I know which plan I need?

Use the plan estimator. It will recommend a plan based on your average transaction volume, number of financial accounts and bookkeeping requirements. We will confirm the plan during onboarding before the service begins.

Is bookkeeping completed every week?

We review and update your bookkeeping every week under each monthly plan, provided we have received the records and information required to complete the work.

What happens if I have one unusually busy week?

An isolated increase will not normally require an immediate plan change. We consider your average level of activity over the month and review recurring increases fairly.

What happens if my business grows?

Your plan can grow with you. If your activity consistently exceeds the limits of your existing plan, we will explain the change and agree the appropriate plan with you before changing your monthly fee.

Can I pay only for occasional help?

An hourly or pay-as-you-go option is planned for businesses that do not want a monthly plan. See the pricing page for the current placeholder.

View all FAQs

Ready to make bookkeeping feel simpler?

Find the right plan, get your own dedicated bookkeeper and keep your financial records moving forward every week.

Get startedView plans